Asia-Pacific Association of Chemical Ecologists (APACE)

Dear Overseas APACE Participants:
July 27, 2007

Further to the message sent on July 4, 2007, we would greatly appreciate your kind indulgence in the following:

A reminder from the Organizing Committee of 4th APACE 2007 (Part II)

1) Session Program
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You can view all program files (Plenary, Keynote, Symposium, Luncheon, General Oral and Poster Sessions) at: http://apace-news.org/APACE2007/program.html
Please check your presentation date and time at:
http://apace-news.org/APACE2007/program.html

2) Oral Presentation Guidelines
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a. Presentation media
All oral presentations must use computer-aided illustrations. Presentation using a slide, an overhead projector or your own laptop computer is not accepted. We request that you bring along your USB flash memory or CD-ROM loaded with your presentation prepared using the Microsoft Windows PowerPoint 2003 program (or an older version of Windows).

b. PC-check and submission of your PowerPoint file
Please bring your presentation file to Room 202 (PC & Coffee Break Room) on the 2nd floor before your session (as scheduled below). Your PowerPoint file must be (1) checked using our computer to ensure that it works properly; and (2) submitted by copying it into a specified holder of our computer. Our staff will then transfer your copy to the main computer in the session room before your session begins.

1) If you have your oral presentation in the morning, please submit your files at the latest by 17:00 on the day before your presentation.
2) If you have your oral presentation in the afternoon, please copy your files before 12:30 on the day of your presentation.

The secretariat strongly recommends that you check your presentation files carefully, especially if you have inserted movie, audio, or other multimedia files into your presentation. Please do not use 2-byte characters (Japanese, Chinese etc.) in your presentation, because it often corrupts the layout of your files. The secretariat will delete your files after presentation from our computer at the end of each day.

c. Length of presentation including introduction of the author and the Q&A Session
Plenary Lecture: 45 minutes
Keynote Speech: 35 minutes
Luncheon Lecture: 25 minutes
Symposium Lecture: In principle, 25 minutes, depending on situation
(check at http://apace-news.org/APACE2007/Symposium%20Program7_8.pdf)
General Oral Lecture: 15 minutes
(http://apace-news.org/APACE2007/General_Session_MN.pdf)
Selected Poster Workshop: In principle, 5 minutes (depending on situation) after the main presentation (10 minutes) for each topic. Speakers are requested to strictly keep to the time allotted.
Time keeping is indicated by the sound of bell as follows:
Once: 5 minutes remaining
Twice: 2 minutes remaining
Trice: time up

3) Poster Sessions ------------------------------
Poster Size:
Each poster must fit within the dimensions of 160 cm height x 90 cm width. * Presentation title, names and affiliations of authors are to be prepared by the presenter.

Placement of Your Poster:
Assigned poster board with your poster number (see Poster program) will be in exhibition Rooms 101 and 102 on the 1st floor. A poster number and double-sided tapes will be provided with each poster board.
All posters are to be mounted between 10:30 and 13:30 on September 12 (Wed) and to be removed between 15:00 and 16:30 on September 13 (Thu).

Poster Viewing:
i) September 12 (Wed) 13:30-19:00
During core times for odd-numbered posters (14:50-15:30) and even-numbered posters (16:50-17:30), presenters are requested to be present at their respective posters. Snacks and beverages will be served sometime after 15:30.

ii) September 13 (Thu) 9:00-15:00 Poster viewing only
All posters are to be removed by 16:30

Poster Awards:
Excellent posters will be selected by the Poster Award Committee. The presenters will be awarded JPY 20,000 (1st Prize), JPY 10,000 (2nd Prize) and JPY 5,000 (3rd Prize), respectively, at the Conference Dinner.

4) Accompanying persons' program
There will be 3 cultural programs (A, B and C, held in the conference venue at Epochal) and an excursion to a winery (D):
http://apace-news.org/APACE2007/specialprogram.html
A. Flower arrangement [Ikebana]: September 11 (Tue) 14:00-15:30 [Room 403]
B. Tea Ceremony: September 12 (Wed) 14:30-15:00, 15:40-16:10, 16:20-16:50 [Room 305]
C. Paper Folding [Origami]: September 13 (Thu) 14:00~16:00 [Room 403]
Registration is not necessary, but priority is given to the person who kindly applied for the programs by E-mail to the secretariat [secretariat@apace-news.org] by the end of August. These programs are free of charge.
D. An excursion is scheduled on September 12 (Wed) [1200 yen including a light meal]. Advance reservation is necessary either by email as above or at the registration desk (by 16:00 September 11) (maximum 26 people).

Please do not hesitate to ask us if you have any query.

We are looking forward to seeing you in Tsukuba come September.

With best wishes,

Prof. Hiroshi Honda (APACE 2007 Tsukuba Secretariat)